Temp Executive (Accounts Payable)

Location: Central Region
Job Type: Temporary / Contract
Reference: JO-1903-4203

Job description:

  1. Service Delivery
    1. Manage and ensure accurate, complete and timely disbursements. 
    2. Review invoices and check payment requests.
  2. Accounts payable
    1. Verify transactions comply with financial policies and procedures.
    2. Data entry of documents such as vendor payments, contract for service, telecom bills, purchasing cards, telegraphic transfer, reimbursement, library invoice, part-time tutors and examiners, advance payments and honorariums).
    3. Perform 2-way match (PO).
    4. Ensure payment requests have appropriate approvals and comply with the university policy.
    5. Perform timely and proper posting of payments and journals into the system.
    6. Prepare batches of payment vouchers for expense entries
    7. Perform bank reconciliation such as TT advices, Purchasing cards, telephone, and utility bills and credit card charges.
    8. Check and liaise with Schools / Departments on accruals.
    9. Liaise with procurement team if there are PO variations to resolve differences between invoice and PO amount.
    10. To post TT advice received.
    11. Provide transactional and administrative support to ensure, accurate, effective and efficient Procure & Pay System (P2P) operations.
    12. Carryout out sorting and scanning of vendor invoices tasks that are related to the actual efficient maintenance and processing of the University’s account payable transactions
  3. Additional Admin Duties
    1. Sort documents and invoices received
    2. Liaise with internal and external customers on the collection of uncrossed cheques.
    3. Sort and dispatch out cheques issued and received from Office of Finance to local/overseas vendors
    4. Resolve payment discrepancies related to payment processing and escalate to the relevant department if necessary.
  4. Operational Excellence
    1. Ensure quality and accurate delivery of services within agreed KPIs and SLAs.
    2. Ensure adherence to guidelines and policies set by the Office of Finance (FIN).
  5. Relationship Management/Customer Relations
    1. Cooperate and build positive relationships with peers and supervisors to ensure process efficiency and consistency.
    2. Provide internal and external audit support.
    3. Resolve supplier inquiries on invoices related to AP processing. If unable to resolve, escalate issues to the relevant department.
    4. Resolve reimbursement related inquiries with the relevant department and requestor. Escalate issue to the relevant department when necessary.
    5. Communicate with vendors and other service providers to resolve queries/address requests and concerns.

Job requirement:

  •  Diploma/Degree in Accountancy/Finance with at least one year of experience in accounts payable (related to the JD)
  • Knowledge and hands-on experience of SAP financial system
  • Good knowledge of Microsoft office applications
  • Candidate with months of experience (about 3 months) that touch on finance/account and knowledge with SAP welcome to apply too