IT Admin Support Officer

Location: Central Region
Job Type: Permanent
Reference: JO-2011-9692

Job description:

  • Budget Related Administration
    • Monitor the overall budget utilisation of the Technical Services Team to maintain healthy budget utilisation throughout the FY (e.g. check in with fund owners on progress of payments for projects when budget utilisation for project is low)
    • Work with Ops members to submit budget returns during budget exercise –declaration of savings etc.
    • Assist in providing chart field tags to the invoices when routed for certification (if fund owner is unaware of chart field tags)
    • Liaise with ISTD budget rep on budget matters and assist in providing returns whenever necessary
    • Track Reimbursements (cost recovery) from various divisions, as well as other affliated agencies
  • Invoice verification for IT services
  • Other Administrative duties
    • Registration and Tracking of Security Clearance
    • Regular review of DC access logs and CCTV footages
    • Spot check on Asset tracking
    • Collate requirement for annual hardware and software maintenance and assist PMs in renewal exercise
    • Tracking the expiry of IT service contracts, licences and certificates
    • Tracking of End-of-life (EOL) of software and hardware

Job requirement:

  1. Minimum GCE ‘A’ Level or equivalent
  2. Prior experience in administrative work
  3. Proficient in oral and written English.
  4. Proficient in Microsoft Office Applications (i.e. Word, Excel, PowerPoint)
  5. Possess good administrative, interpersonal & organisational skills
  6. Team player with organization and people handling skills
  7. Able to multi-task, have a positive attitude and willingness to learn.
  8. Aptitude for working with computers; and
  9. Meticulous, well organised and function under minimal supervision.