[GOVT] Executive Assistant - JL

Location: Singapore
Job Type: Temporary / Contract
Reference: JO-2301-19010

Job Type: Contract

Contract Duration: 11 Months (With an option to extend for another 2 years)

Specialization: Secretarial

Basic Salary: Negotiable

Working Location: Labrador Park

Working Arrangement: Office Hours, 5 Days Work Week (Monday to Friday)


About the Role:

You will be providing administrative and secretarial support in organizing high-profile Senior Leadership meetings.



·      Advance scheduling of meetings, calling for agenda, managing attendance, updating follow-up actions, circulating meeting materials and managing pre-meeting logistics such as meeting rooms, video conferencing setup, collaboration tools, and refreshments.

·      Take minutes of meetings and disseminate endorsed minutes to all meeting participants.

·      Maintain a rolling forecast of meeting agenda and list of matters arising.

·      Maintain secretariat duty roster.

·      Assist in other ad-hoc duties such as procurement of meeting refreshments,



·      Diploma or Bachelor’s Degree in any discipline.

·      Experience in Secretarial duties such as Calendar Management and Minutes-Taking.

·      Experience in Video Conferencing Tools such as Microsoft Teams and SharePoint for hosting meetings.


There will be a Written Assessment for this position.


Interested applicants can email their resume to [email protected] or apply through the job portal.


Justin Lee

Outsourcing Team

BGC Group Pte Ltd

Registration Number: R22107715

EA Licence Number: 05C3053