Assistant Manager (Degree | Up to $4,340 | Pasir Panjang Road )

Location: South Region
Job Type: Permanent
Reference: JO-2010-9668

Job description:

  • Pre audit engagement activities
    • Develop and disseminate pre-audit checklist
    • Develop comms to create awareness and compliance
    • Organise Virtual/Physical Workshops
    • Develop internal guidelines or content for different target audience to ensure they are well-versed with audit.
    • Work with divisions and/or division rep to ensure any tasks assigned are completed promptly.
    • Update content in intranet
  • Internal Pre-Audit checks: 
    • Review all folders in a digital records management system to check on access rights, folders filing status etc
    • Review all cabinets in office to check if physical docs are correctly stored according to document classification and retention period
    • Collate findings and identify gaps for improvement
    • Engage Users to close the gaps 
  • Create awareness on our digitisation service and encourage and influence divisions to digitise their physical records
  • Audit Exercise
    • To assist the Team on logistic such as liaise with Auditors and Users to arrange for common date for audit, book room(if required), prepare laptop and any other materials etc
    • Follow-up with Users on the required info that Auditor has requested
    • Assist to close any gaps identified by the Auditors after Post Audit Exercise

Job requirement:

  • Diploma / Degree in accounting or related field
  • 2 years working experience involving managing records and/or auditing
  • Experience in Stakeholder Engagement, Communication and Time Management
  • An organised and meticulous individual
  • Comfortable with doing presentation in front of large groups.
  • Experience in designing communication materials would be an added advantage