Admin Executive (Communicable Diseases Dept) - SL

Location: Singapore
Job Type: Temporary / Contract
Reference: JO-2107-12519

#Government sector

#Working Hours: Monday-Friday (830am-6pm)

#Salary $10 per hour

#Contract term: 6 Months

#Nearest MRT station :  Outram Park

#Location: Central

Job description:

-Monitor, track and implement audit of CD programmes and activities for FY21

  • Plan and deploy team (20%) and self (80%) to conduct random off-site audit sessions
  • To assist in briefing and training of appointed external auditor(s)
  • To coordinate with appointed external auditor(s) in implementation of random audits, including ensuring proper documentation
  • To assist Project Manager in liaising with vendors on audit related matters, including post-audit clarifications when necessary
  • Planning Administration 
  • Developing an audit schedule
  • Sending out calendar invites to CD team members based on their availability
  • Ensure proper documentations e.g. audit reports, Responding to internal and external queries related to audit

-Provide Admin and Logistical support to CD campaigns/programmes (Immunisation Campaign, AMR Campaign, HIV programmes)

  • Plan and deploy CD team (20%) and self (80%) to be present onsite and ensure smooth execution of the ground activations
  • Assist in administering survey and collection of data for the ground activations, as well as entry of data collected
  • Liaise with both external (e.g. vendors) and manage administration and logistics involved in collating requests/distribution of campaign resources

-To coordinate the distribution of collaterals / brochures across the various CD programmes from external parties and public members.

-To assist in tracking of invoices and monthly reports 

-To assist in any other ad-hoc assignments within CD

Job requirement:

  • Singaporeans only
  • A Level and above (with admin experience)