Admin & Operations Executive

Location: Singapore
Job Type: Temporary / Contract
Reference: JO-2108-12709

Salary: Up to $4,000 / month

Contract duration: 12 months

Nearest MRT: Khatib

Working hours: Monday - Friday (Office hours)

Job Description:

  • Operations Support
    • Support OM in day to day school operations and logistical matters
    • Support OM in managing OSO team and overseeing external vendors
    • Cover OM in the management of contracts and projects
    • Tracking of operations budget (including AOR submission, vendor billing status etc)
    • Operations administration (including drafting of operations guides, ITQ specs etc)
  • Canteen Management
    • Support the Canteen Committee as Secretariat
    • Scheduling and coordination of termly meetings (committee and vendors)
    • Coordinate termly canteen checks and ensure timely reporting
    • Handle canteen vendor administration (monthly payments, contracts renewal etc)
    • Point of contact for canteen vendors
  • Carpark Management
    • Submit monthly carpark nominal roll for accurate payroll processing
    • Support OM in carpark logistical matters
    • Point of contact for staff for carpark matters
  • Admin ICT/Innovation Lead
    • Drive the use of ICT in Admin to improve and streamline processes
    • Support AM and OM in data collation and reporting

Job Requirements:

  • Minimum qualification: Diploma, preferably in logistics management or ICT
  • Strong vendor management and communication skills
  • Adaptability and good problem solving skills
  • Proficiency in IT and good with numbers
  • Good personal management and team player
  • Work experience in a similar scope will be advantageous